Grain

Grain is an AI meeting notetaker and conversation intelligence platform for growing teams. It captures Zoom, Google Meet, Microsoft Teams, Webex, Slack huddles, and in-person conversations with or without a bot, then turns them into searchable transcripts, AI notes, action items, clips, and workflow-ready context. Teams can share meeting knowledge, sync it to CRM systems, and let AI assistants query the meeting library.

✨ Key Features

• Universal meeting capture — Record with a meeting bot, desktop/system audio without a bot, calendar rules, or supported mobile and in-person workflows.
• Transcription and speaker context — Produce searchable transcripts with participant and cross-meeting context; Grain states that transcription and AI notes support 100+ languages.
• AI meeting notes — Generate recaps, key points, decisions, and action items, then assign, edit, copy, or share those action items from the recording page.
• Custom note templates — Define the sections and formatting Grain AI should use so recurring sales, research, customer-success, or hiring notes arrive in a consistent structure.
• Ask Grain across meetings — Ask questions about recordings and receive answers with citations, key takeaways, or extracted actions from the meeting library.
• AI-agent access — Use the Grain MCP server, API, or one-click exports to Claude, ChatGPT, and other AI tools; agents can search meetings, retrieve transcripts, create clips, and manage tags.
• CRM and workflow sync — Send notes and properties to HubSpot or Salesforce contacts and deals, and connect meeting outputs to Slack and other workflow tools.
• Team sharing and permissions — Share recordings, clips, projects, and notes; configure Teams for automatic sharing while keeping private notes separate.

💳 Pricing

• Free — US$0. The live offer lists unlimited meetings with a forty-five-minute limit, AI notes/action items, desktop capture, basic MCP, a collaborative workspace and unlimited notetaker seats.
• Starter — US$19/seat/month monthly or US$15/seat/month equivalent annually. Adds unlimited meeting duration/history, advanced AI notes, custom prompts, admin controls, Teams, personal API and ten file uploads/month.
• Business — US$39/seat/month monthly or US$29/seat/month equivalent annually. Adds HubSpot/Salesforce, workspace integrations/API, coaching, trackers, custom follow-up, advanced MCP and unlimited uploads.
• Enterprise — Custom quote, with SAML SSO, priority API support, custom invoices and dedicated customer-success management.
• Official-source discrepancy — On October 1, 2026, the live offer lists unlimited free notetakers and thirty-day meeting history, while the August 12 help article describes one free notetaker, a personal-email bot cap and downgrade deletion conditions. Use the live offer for initial comparison, but confirm recording seats, retention and downgrade terms for your account; this listing does not guarantee either conflicting free entitlement.
• Billing and trial — Annual fees are paid upfront. All paid workspace seats use the same tier; free viewers can coexist with paid seats. The help article offers an eligible business-domain fourteen-day Business trial.

⚖️ Alternatives Compared

🎯 Use Cases

• Sales calls — Capture discovery and demo calls, extract next steps, sync notes to CRM records, and create follow-up material.
• Customer success — Share account conversations with the right team and preserve decisions, risks, and action items across meetings.
• Product and user research — Transcribe interviews, highlight evidence, search themes across calls, and export structured research context.
• Hiring interviews — Keep interview notes and candidate-related actions in a consistent template while controlling workspace access.
• Remote team alignment — Record meetings without requiring a bot, share recaps, and assign follow-up work to teammates.