Motion

Motion is an AI work platform built around automatic scheduling. It combines projects, tasks, calendars, meetings, docs, notes, dashboards, chat, and workflows in one workspace. Motion schedules work on the calendar using deadlines, priorities, dependencies, duration, and available capacity, then re-plans when meetings or priorities change. Its AI features can create or update work in natural language, generate project structures, summarize meetings into action items, help draft documents, and automate repeatable workflows. Motion is a work-management product, not only an AI calendar or meeting scheduler.

✨ Key Features

• AI calendar and auto-scheduling — Plan tasks around deadlines, priorities, duration, dependencies, and the time actually available.
• Continuous re-planning — Recalculate the day's or week's schedule when meetings run long, interruptions occur, or priorities change.
• AI task manager — Create recurring tasks, time windows, priorities, labels, blockers, and dependencies, then surface the next most important action.
• AI project manager — Generate projects, manage task status, identify blockers, and keep project plans visible as work progresses.
• Project views and Gantt timelines — Organize projects with views such as timelines and Gantt charts; advanced views depend on the plan.
• Capacity planning and time tracking — Help teams allocate work against capacity and track time on Business AI.
• Meeting assistant and booking links — Coordinate meetings, combine Google, Outlook, and iCloud calendars, add conferencing links, and share bookable availability.
• AI meeting notetaker — Capture meeting notes and turn decisions or action items into scheduled work, subject to the enabled feature and plan.
• AI Chat and connected work context — Ask questions or create and update tasks using project, document, meeting, calendar, and sheet context.
• Docs, notes, and dashboards — Draft and proofread documents, organize knowledge, and monitor project progress.
• AI workflow builder — Generate or customize repeatable workflows from prompts, including handoffs, reminders, stakeholder tagging, and task assignment.
• Integrations and API — Connect calendars, conferencing, Gmail, Outlook, HubSpot, Salesforce, and other tools; the API can create, update, and manage projects and tasks.

💳 Pricing

• Pro AI — $19/seat/month on annual billing on the reviewed pricing page; includes AI Chat, AI Projects & Tasks, AI Calendar & Meetings, AI Docs/Wiki/Notes, AI Task Planner, AI Writer & Editor, unlimited storage, iOS/Android/desktop apps, integrations, and 7,500 credits per seat per month.
• Business AI — $29/seat/month on annual billing on the reviewed pricing page; includes Pro AI plus team capacity planning, advanced dashboards and reports, timeline/Gantt charts, time tracking, permissions and access control, central billing, priority support, and 15,000 credits per seat per month.
• Included-credit comparison — The page shows $0.25 and $0.19 per 100 credits beside the included 7,500 and 15,000 credit allowances. These displayed unit rates do not establish separately purchasable top-up packages; confirm any extra-credit purchase terms with Motion.

Motion offers a free trial and says it can be cancelled at any time. The pricing page also exposes monthly billing as a separate selector; confirm the current monthly amount, tax, credit rules, seats, and trial terms at checkout because the displayed annual prices and included credits can change.

⚖️ Alternatives Compared

🎯 Use Cases

• Personal time management: Turn a backlog and deadlines into a realistic daily schedule.
• Project delivery: Build projects, sequence dependencies, detect bottlenecks, and keep work moving.
• Team capacity planning: Assign work against available capacity and monitor progress across projects.
• Meeting-heavy roles: Protect focus time, coordinate multiple calendars, and generate follow-up work.
• Recurring operations: Convert SOPs and repeatable processes into workflow templates and scheduled tasks.
• Client services: Plan deliverables, allocate team work, track time, and share booking links.
• Executive or founder planning: Keep priorities, meetings, documents, and next actions in one up-to-date plan.
• Cross-tool coordination: Connect calendars, CRM, email, conferencing, and internal systems through integrations or API.

Motion can access calendar events, tasks, project information, meeting content, documents, and connected services. Review workspace permissions, recording/notetaker settings, integration scope, data retention, AI credit consumption, and team access controls before connecting sensitive workspaces. Check AI-generated plans and meeting action items before treating them as commitments.

Motion is a paid subscription after a trial. The official account FAQ says billing information is required and a temporary US$1 card authorization may be released after several days. Confirm the offered trial duration at signup; it is not a permanent free calendar plan.