Whereby

Whereby is a browser-based video meeting platform centered on simple room URLs and no-download joining. Meetings supports personal and team calls, while Whereby Embedded lets developers add its video experience to web or mobile products through pre-built UI, web components, React hooks, or APIs. It is meeting and video infrastructure, not a meeting-notes product.

✨ Key Features

• Reusable meeting rooms — Create simple, memorable room URLs that guests can open in a supported browser.
• No-download browser access — Whereby says calls run in the browser using WebRTC, with desktop and mobile browser support.
• HD audio and video — Use up to 720p video mode, audio-only calls, background effects, picture-in-picture, and noise reduction where supported.
• Participant collaboration — Share screens and small files, use live chat, emoji reactions, hand raising, and virtual whiteboard integrations.
• Meeting controls — Use waiting rooms, locked rooms, host/visitor modes, camera and microphone controls, spotlighting, grid controls, and pre-call device checks.
• Breakout and flexible rooms — Split participants into breakout groups and use shared or Flex rooms on eligible plans.
• Recording and captions — Record locally or in the cloud, enable live captions, and transcribe cloud recordings or sessions where supported.
• Calendar and collaboration integrations — Connect rooms with Google Calendar and collaborate with tools such as Miro and Google Docs.
• Custom branding — Customize room colors, backgrounds, logos, and (on Business or relevant Embedded plans) domains or white-label elements.
• Embedded pre-built UI — Add Whereby’s meeting interface to a product using a web component or iframe.
• Developer SDKs and APIs — Create rooms programmatically and build custom experiences with Browser SDK, React hooks, mobile integrations, webhooks, and Insights API.
• Security and compliance options — Whereby documents locked rooms, GDPR, end-to-end encryption for small peer-to-peer rooms, ISO 27001, and HIPAA configuration for eligible use cases.

💳 Pricing

• Meetings Free — $0 — One host, one room URL, up to four attendees, and meetings up to 30 minutes.
• Meetings Pro — $10.99/month — One host, three room URLs, up to 100 attendees, no meeting time limit, custom branding, and unlimited recording.
• Meetings Business — $13.99/month per host — Minimum three hosts, unlimited room URLs, up to 200 attendees, shared/Flex rooms, custom subdomain, and a 14-day trial.
• Embedded Explore — $0 — Up to 2,000 participant minutes per month, with limited white labeling and no premium features or support SLA.
• Embedded Build — $9.99/month — Includes 2,000 participant minutes, then $0.004 per additional participant minute; session transcription starts at $0.0065 per unmuted participant minute, and HIPAA is listed at $16.99/month.
• Embedded Enterprise — custom — Tailored packages, volume discounts, implementation support, technical success management, and enterprise options.

Pricing note — Prices are shown in USD and exclude VAT on the reviewed pages. Features, attendee limits, recording/transcription charges, and API terms can change; confirm the current plan page before purchase.

⚖️ Alternatives Compared

🎯 Use Cases

• Remote one-to-one meetings — Share a persistent room link for recurring conversations with clients or collaborators.
• Small team standups — Run short browser meetings with chat, screen sharing, and lightweight collaboration controls.
• Customer consultations — Use waiting rooms, locked rooms, and branded rooms for a more controlled client experience.
• Interviews and research — Record or caption sessions where the selected plan and consent process allow it.
• Online teaching and workshops — Combine screen sharing, breakout groups, whiteboards, and participant controls.
• Hybrid or larger team meetings — Use Business features such as Flex rooms and higher attendee limits when eligible.
• Embedded video products — Add branded calls to a web or mobile app without building the entire real-time video layer from scratch.